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A document scanner is an essential piece of equipment for any office. Whether you’re working with photos or just need to digitize receipts and documents, there’s a scanner that’ll fit your needs. We’ve rounded up our top picks, looking at features like portability, workload capacity, and cost to help you choose the right document scanner for your business.
Best Overall: Canon imageFORMULA R40
For an office that handles various types of documents (including photos), the Canon imageFORMULA R40 is the perfect fit. It has a 60-sheet capacity automatic feeder tray and can scan up to 40 pages per minute. It also has automatic double-sided scanning in both color and black-and-white, so employees won’t have to manually flip pages over.
Additionally, it’s able to scan standard-sized sheets of paper, as well as oversized documents and even receipts and business cards. You can scan documents directly to cloud-based software like Google Drive, QuickBooks Online, or Dropbox for easier archiving and organization. Featuring a plug-and-play set up with a USB cable, this document scanner can be used with both Windows- and Mac-based computers. The front of the scanner also has large and easy-to-use buttons for intuitive controls when scanning documents and photos.
Best for Photos: Epson FastFoto FF-680W
If you work in a creative field or deal with photo archiving, the Epson FastFoto FF-680W is a great option. You can scan both 8 x 10-inch and 4 x 6-inch photos as well as Polaroids, postcards, and panoramic shots individually or together in a single batch. It comes packaged with Epson’s FastFoto software so you can make simple edits like red-eye reduction, color correction, and cropping without relying on extra programs. You can also use it to upload scans directly to Dropbox and Google Drive for easier archiving and organization.
With a scanning speed of up to one photo per second and document scanning speeds of up to 45 pages per minute, this document scanner lets your employees spend less time archiving and more time completing other work. If your business handles fragile, old photographs, the scanner has a SafeTouch setting to protect them from damage. It also has a quick and easy plug-and-play set up process for both Windows- and macOS-based computers.
Best for Portability: Epson DS-80W
When dealing with documents off-site either for business deals or conferences, the Epson DS-80W portable scanner does the job. This scanner measures just 10.7 inches long and 1.8 inches wide, so it easily fits in a laptop bag or briefcase. It can scan up to 15 pages per minute and a single page in as little as four seconds.
You can connect your computer, tablet, or smartphone via USB cable or wireless connection to send documents to your PC, Mac, iOS device, or Android. You can even scan directly to cloud-based programs like Google Drive or Dropbox, allowing multiple people to access the same document. The top of the scanner features an LCD screen that displays the battery level and connection status. This document scanner can also automatically detect both USB and wireless connections, so you never have to worry about whether or not you’ve selected the correct input.
Best Desktop: Brother ADS-2700W
The Brother ADS-2700W scanner is ideal for an office that handles large workloads but doesn’t have a dedicated space for printers and scanners. It has a 50-sheet capacity loading tray for tackling large document stacks. This document scanner has a folding-tray design that’ll help save some room on your desk, too. You can connect it to your Windows-, macOS-, and Linux-based computers via Ethernet, wireless, and USB connection. It has multi-feed detection, as well as background removal and blank page removal options for document scanning.
You can scan photos and documents directly to a dedicated file, create an image, or scan to an email. With automatic double-sided scanning and speeds of up to 35 pages per minute, the document scanner can easily handle large workloads. If you’re concerned about authorized access, you can set up user profiles so that only approved users can access the scanner.
Best Flatbed: Epson Perfection V600
For a flatbed-style document scanner, look no further than the Epson Perfection V600. This scanner features LED lights that don’t require a warm-up period, so you won’t have to wait around for it to work. It also has a scanning area of 8.5 x 11 inches, allowing you to scan regular-sized documents, 4 x 6-inch photos, and 8 x 10-inch photos. You can create enlargements of photos of up to 17 x 22 inches and make minor edits like color correction with the included Epson Easy Photofix software.
If you’re scanning photos, you can digitally remove the appearance of dust, scratches, creases, and tears for a cleaner, final product. If you work with photo slides and negatives, the document scanner has a built-in transparency format for checking details and making corrections before printing. You can also scan documents directly to a file, email, or PDF with the programmable buttons on the front of the unit. With a USB cable for providing power, the scanner can connect to your Windows- or macOS-based computer.
Best Heavy-Duty: Brother ADS3000N
Capable of handling a large daily workload, the Brother ADS3000N has a 50-sheet capacity loading tray, can scan up to 50 pages per minute, and has a daily work cycle of 5,000 pages. This document scanner is compatible with Windows-, macOS-, and Linux-based computers as well as iOS and Android mobile devices.
With its automatic double-sided scanning feature, there’s no need to manually flip pages. You can scan photos, documents, receipts, and even plastic ID cards in both color and black-and-white. You can also add the document scanner to your office network via hardwired Gigabit Ethernet, Wi-Fi, and a USB connection. The included software suite lets you scan directly to a USB drive or mobile device and convert scans to PDF and Microsoft Office documents.
Best for Medium-Sized Offices: Brother ImageCenter ADS-2800W
The Brother ImageCenter ADS-2800W ticks all the boxes for mid-sized offices. This document scanner features both single- and double-sided scanning in both color and black-and-white, while its 3.7-inch color touchscreen gives your employees easy and intuitive controls and can scan to USB drives, network locations, or mobile devices. You can also scan photos, documents, embossed cards, and receipts at up to 40 pages per minute.
The document scanner is compatible with Windows-, macOS-, and Linux-based computers, so there won’t be any compatibility issues at the office. It includes software that allows you to convert your scanned images into PDF or Microsoft Office documents. There’s also built-in security software that lets you set up authorized user profiles to prevent unwanted access to the scanner or your information.
Best Budget: Canon CanoScanLide 300
For offices on a tight budget for equipment, opt for the Canon CanoScanLide 300 flatbed scanner. This document scanner is compatible with both Windows-and macOS-based computers, and it uses a single USB connection for both power and data transfer. You can scan images and documents in as little as 10 seconds for fast and efficient work. The lid of the scanner can be raised up to 21mm, so you can scan magazines or stacks of documents.
If you scan photos, you can use the bundled software to make minor edits like fade correction and dust reduction. The document scanner features a built-in PDF button that automatically saves scans as a PDF file, which can be easily edited and found. It also has an automatic scan mode that detects what you’re scanning and suggests optimized actions for both photos and documents like DPI resolutions and saved locations.
Best Value: Fujitsu ScanSnap iX1500
If you’d like to invest in a high-end scanner for your business, the Fujitsu ScanSnap iX1500 has features and work speeds that more than justify the price. This document scanner is compatible with Windows, Mac, and Linux, meaning it’ll work with any networking system your office uses. Your employees will be able to tackle even the largest workloads quickly and easily, thanks to its 50-sheet capacity automatic document feeder and a working speed of 30 pages per minute.
This scanner features automatic double-sided scanning and comes bundled with software that allows you to automatically crop images and delete blank pages from documents. The 4.3-inch touchscreen lets you choose a save destination for scanned files such as Google Drive, Dropbox, or a network location. You can connect the document scanner to your computer via a USB cable or Wi-Fi signal. With a Wi-Fi connection, you can send scanned images and documents to compatible mobile devices.